Knowledgebase A Northside Prep Repository

14Aug/13Off

Starting the school year right! 1:1 Advice (VIDEO)

Advice from a former 1:1 Student.

14Aug/13Off

NCP Google Cloud Print

All of the Chromebooks already have Library printers 1-4 ready to use with Google Cloud Print. Library printers 1 and 2 are on the first floor of the library, and printers 3 and 4 are on the second floor of the library. To use one of the printers with Google Cloud Print, simply press Ctrl+P, then in the Destination section, click on the Change... button and select the printer that you want to use. After that, you are ready to print to the Library printer of your choice from the Chromebook!

14Aug/13Off

Chrome Web Store (VIDEO)

From: http://youtu.be/FO6JieGsAXs

14Aug/13Off

Getting Started with Google Calender

Welcome to Google Calendar

Organizing your schedule shouldn’t be a burden. With Google's free online calendar, it’s easy to keep track of life’s important events all in one place.

 Share your scheduleScheduling is easy if you know when everyone is free or busy. Let your co-workers, family, and friends see your calendar, and view schedules that others have shared with you. Learn how to share your calendar.

 Get your calendar on the goAccess your calendar when you're away from your desk with two-way syncing to your phone or tablet. You can use a mobile version of Google Calendar made for small screens or a calendar built in to your phone. Learn how to sync your calendar with a mobile device.

 Never forget another eventStay on schedule using reminders. You can choose to be notified by email or receive text messages directly to your mobile phone. Learn about reminders and notifications.

 Send invitations and track RSVPsInvite other people to events. Guests can RSVP to your events by email or via Google Calendar. Learn how to invite guests to your event.

 Sync with your desktop applicationsIf you use Apple iCal or Mozilla Sunbird, you can sync Google Calendar with these desktop applications.

 Work offlineKnow where you’re supposed to be even when you don’t have Internet access. Withoffline access, you can check your calendar wherever you are.

 

From: https://support.google.com/calendar/answer/2465776?hl=en

14Aug/13Off

Gradebook Orientation

Click the link below to see information about Student Portal (also called Gradebook)

StudentPortalOrientation

14Aug/13Off

Offline Acess for Google Drive

Access Google Drive even when you're not connected to the Internet.

Internet outages and long plane rides shouldn't prevent you from working in Google Drive. Set up offline access so that the next time you're offline you'll still be able to view Google documents, spreadsheets, presentations, and drawings, shuffle folders around, and edit files stored in your Google Drive folder.

Set up offline access

Follow these steps to enable offline access on your computer. Keep in mind that offline access is available only when you’re using Chrome or a Chrome OS device. If you use Chrome OS, there's no need to complete these steps, as offline access is already set up for you.

  1. From drive.google.com, click More on the left-hand side of the screen.
  2. Select Offline Docs.
  3. Setting up offline access is a two-step process. First, click the blue button that saysGet the app. If you already have the app installed, you won't need to complete this step.
  4. You'll be taken to the Chrome web store. Click Add to Chrome in the upper-right corner of the browser window.
  5. Once the app is installed, you'll be taken to a Chrome page with the Google Drive app icon. To return to Drive, click the Google Drive icon.
  6. On the right side of the dialog on the Offline Docs page, click the blue button that says Enable offline.

Set up offline access for multiple accounts on the same computer

Only one Google account per Chrome profile can set up offline access to Drive. If you are unable to set up offline access because another user has already done so, you can create a new Chrome profile and then follow the above steps to add offline access for your account. Learn how to create a new Google Chrome profile.

If you're using Chrome OS and you're unable to set up offline access because another user has already done so, sign in as another Chrome OS user.

Access for different types of files

Google documents, spreadsheets, presentations, and drawings

You can view Google documents, spreadsheets, presentations, and drawings without an Internet connection. You can also edit Google documents, presentations, and drawings while offline. View access isn't available for Google forms. Learn more about using Google Docs, Sheets, Slides, and Drawings offline.

Other files that you've stored in Google Drive

You can also view files such as PDFs, Microsoft Office files, and images, from your Google Drive folder even when you're disconnected from the Internet. Any changes you've made to synced files while offline will sync to all devices with a time stamp when you reconnect to the Internet.

Disabling offline access

If you no longer want to access your Drive offline, click the gear icon in the upper-right corner of your browser window and select Stop using Docs offline.

Protect your Google Drive by enabling offline access only on personal computers or computers where you have a password protected account. Enabling offline access on public or shared computers can put your data at risk, since others may be able to view your synced Google documents, spreadsheets, and presentations.

 

From: https://support.google.com/drive/answer/2375012?hl=en

 

14Aug/13Off

Checking Revisions on Google Docs

Revision history

Google Docs, Sheets, and Slides have a revision history pane that allows you to view at a glance all changes made to a document by each collaborator. While it may not work exactly like a track changes tool, the revision history tool lets you view and revert to earlier versions of your document, spreadsheet, presentation, or drawing and see which collaborators made edits to any of these versions.

To access revision history, follow these steps:

Note: Restoring your document to a previous version does not eliminate any versions of your document. Rather this version moves to the top of your revision history, maintaining all previous versions of your document, including the current version.

revision history

  1. Select File > See revision history.
  2. Click a time stamp in the right pane to see a previous version of the document, edited by the collaborators listed below the time stamp. Any changes made by a particular collaborator will be shown in the body of the document in the color assigned to that individual in the revision history pane. For example, James, whose edits appear in orange text, deleted and added text while bmichael, whose appear in green text, removed a paragraph and added a comment.
  3. If you'd like to revert to the version you're currently viewing, click Restore this revision.
  4. If you'd like to return to the the current version of your document to continue editing, click the X in the upper right of the 'Document History' pane.

For all Google Docs, Sheets, and Slides, revisions are grouped into short time periods to make it easier for the user to identify the slight differences between previous document versions. If you want to see more fine-grained revisions, click the Show more detailed revisions button in the lower right of your document.

Google Sheets sometimes trims down your revisions over time to save storage. If you're working in Google Docs, Sheets, or Slides, and your document is either large or you created it a long time ago, your revisions may be pruned. Visit the Revision Pruning help article to learn more about this process.

From: https://support.google.com/drive/answer/190843?hl=en&ref_topic=1361612

14Aug/13Off

How to Use Prezi

This is a very exciting moment, you're about to create your first prezi. If you haven't already, check out the video tutorial on the previous page. Alternatively, you can look through the information below to get some more hints and tips on creating your first zooming masterpiece.

 

Navigate the canvas
Get to know the Transformation Tool
Start from a template
Customize colors and fonts
Anchor yourself on the canvas
Frame your content
Insert diagrams
Add symbols and shapes
Add URLs to your prezi
Path points: navigate and rearrange with the Edit Path sidebar
Borrow from other prezis

Getting around your prezi canvas couldn’t be easier.

Zooming around: This is a key feature of Prezi, so naturally we made it simple. You can zoom in and out by using your mouse’s scroll wheel or by clicking the + and - symbols on the right hand side of your screen.

Panning: To move your prezi canvas left, right, up, or down, hold down the left button of your mouse and then move in the direction you want to go.

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Get to know the Transformation Tool

In Prezi, the Transformation Tool is your best friend. Once you add anything to your canvas, click on it once to bring up the Transformation Tool. Now you can move, size, and rotate your content any way you like. If you add a frame to your prezi, you can click on it once to bring up the Transformation Tool and move, scale, or rotate everything inside.

monolith.png

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Start from a template

When you create a prezi, you can choose from a number of reusable templates or a blank canvas. When you decide to use a template, you can edit everything you see on the canvas just as if you were creating your own prezi, including copying and pasting pre-made content from other prezis or applications.

Templates.png

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Customize colors and fonts: Theme Wizard

Use the Theme Wizard to customize the colors of your prezi and to set your font choices from Prezi's font library.

Customize current theme.png

Theme_Wizard.png

You can also create branded Prezi themes by adding your exact company colors to the wizard. Paying users (Pro, EduPro, Enjoy, and EduEnjoy license holders) can even add their own logo to a customized theme.

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Anchor yourself on the canvas: The Home Button

To take a step back and get an overview of everything you've added so far (both in Edit and Present mode), you can use the Home button on the right hand side of your screen (you can find it just above the zoom + and - buttons). Clicking the Home button before you start making a prezi will also ensure that you're starting from the right place.

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Frame your content

Frames are a signature part of Prezi and a great way to manage your content. Frames work like slides and can be used to group your ideas. Use frames to create a placeholder in your prezi and then add content to them. Frames come in a variety of shapes and sizes, and you can change the color of them as well as their size and position. The other great thing about frames is that once you place one on your prezi canvas, you can move, size, and rotate it, and all the content within your frame will move, size, and rotate too.

Create frames:

Add_Frame.png

Choose 'Frames & Arrows' from the top menu.

From here you can select 'Add frame' and Prezi will automatically place a frame onto your prezi canvas next to the content that you have been working on.
Alternatively, you can select the kind of frame you would like to add from the list.
Adding a frame will automatically add another step to your prezi’s path.
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Insert diagrams

Prezi has created layout drawings, diagrams, and charts that can help you better communicate your ideas to your audience.

Diagram.png

Quickly add content to your drawings, and duplicate them (using the right-click menu or keyboard shortcuts) to start filling your prezi with inspiring content.

insert_a_diagram.png

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Add symbols and shapes

Click 'Insert' and then select the ‘Symbols and shapes’ icon at the top of the screen to add shapes, lines, arrows, and more to your prezi.

Insert rectangles, circles, and triangles to frame your content. Alternatively, add symbols from a huge library or purpose designed drawings to further enhance your prezi.

Symbols___shapes.png

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Add URLS to your prezi

To put live links into your prezi, copy and paste the desired URL into a text box. Then click away from the text box and your link will become active (you will see it automatically underline).

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Path points: navigate and rearrange with the Edit Path sidebar

When presenting your ideas, it can sometimes help to have a clear narrative that takes your audience through your prezi. With the Left Sidebar, you can create a journey from one idea to the next. Edit your path and its points in Edit mode and take your audience along that path in Present mode.

To set your path, click the ‘Edit Path’ button on the left-hand side of screen. Then click on the objects in your prezi canvas in the order you wish them to appear.

You can also use the Edit Path sidebar to add new path points.

Use the sidebar to rearrange and delete path points or to zoom to a specific path point.

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“Borrow” from other prezis

On the Prezi Explore page you can find loads of great prezis from which you can “borrow” content, animations or even sound effects. Reusing content in this way allows you to share your ideas more effectively and is a great way to get started with Prezi. To use content from another prezi, first select a reusable prezi you like from the Explore page, then click ‘Save a copy’ to place a copy of the prezi in your own prezi library. From here, you can open the prezi and start putting your own content into it. Alternatively, cut and paste the elements you like into one of your own prezis.

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From https://prezi.zendesk.com/entries/23448918-Get-Started-with-Prezi#navigate

14Aug/13Off

Create Drawings or Diagrams in Google Docs

Create a drawing

To start creating drawings in Google Docs, go to your Docs list, click the red Create button and select Drawing.

Then, use the menu options and the buttons in the toolbar to create flow charts, design diagrams, and other types of drawings.

Once you're done, you can add your drawing to your document, presentation, or spreadsheet.

Edit

Click this drop-down menu to cut, copy, paste, duplicate, and change a shape.

Insert

Use this menu to insert lines, arrows, scribbles, polylines, text boxes, and images. You can also click the individual buttons in the toolbar to do this. Once you select an option, follow these instructions:

  • Line: Click to place one end of the line, and drag to the other end.
  • Arrow: Click anywhere to place the end of the arrow, and drag to add the arrowhead.
  • Scribble: Click to choose your start point, and drag to create the scribble. It will be automatically smoothed out once you've finished.
In line, arrow, and scribble modes, you'll keep adding lines until you go back to select mode by clicking the Select button from the toolbar (the small arrow to the left of the Shapes button), or pressing the Esc key.
  • Polyline: Add continuous lines composed of multiple segments by drawing a segment of your polyline, clicking to end the segment and beginning your next segment. Learn more about using polylines.
  • Word art: After selecting this option, type your text and press Enter.
  • Text box: Click where you'd like to add the text box, enter your text, and press Enter. Your text will be added to your drawing. Use text boxes instead of word art if you'd like to use word wrap or specify a different text size. Learn more about using text in Google drawings.
  • Image: Enter a URL of an image or do an image search to find what you're looking for, and click Select. Learn more about adding images to your drawing.

Format

Click this menu to change the background of your drawing, align and rotate items, select snap to grid or snap to guide, change the order of the items (for example, bring a shape forward), and group items. Learn more about formatting your drawings.

Here are some of the buttons available in the toolbar:

Undo or redo changes

You can undo and redo changes by clicking the two arrows to the left side end of the toolbar.

Zoom in and out

To zoom in and out on your drawings, click the Zoom button in the toolbar.

Shapes

Select a shape from the Shape menu in the toolbar. Then, click anywhere in Google drawings to insert the shape in the default size, or drag your mouse to change the size of the shape.

Create word art by clicking the Shape menu and selecting Word Art (the letter "T" in the second row of shapes). Then, type your text and press Enter. Learn more about using text in Google drawings.

All of the shape editing options are available with word art, so you can rotate, choose fill and line color, and change line width.

Fill color, line color, line width, edit text, bold, and more

These and other editing options are available only when you've selected a specific item. For example, when you insert a text box or word art, you'll see the Edit text button at the right end of the toolbar. Click it to change the selected text.

Note: To duplicate a shape, just hold the Ctrl key (Command key for Macs) while dragging the shape.

From: https://support.google.com/drive/answer/179740?hl=en

14Aug/13Off

Mathematical Equations in Google Docs

Mathematical equations

Insert an equation

You can easily insert mathematical equations into your documents and collaborate on a single equation at once with multiple people. Follow these steps to add an equation to your document:

  1. Click the Insert drop-down menu and select Equation.
  2. Select the mathematical symbol you want to add from one of these menus:
    • Greek letters
    • General operators
    • Comparison and inclusion operators
    • Operators with variables
    • Arrows
  1. Click the symbol you'd like to include, and add numbers or substitute variables in the box. If you delete the box by mistake, simply click New equation, and then select an option from one of the menus.new equation

If you'd like to edit the equation afterwards, simply click the equation within the document and change it. If you don't see the equation toolbar, click View and select Show equation toolbar.

From: https://support.google.com/drive/answer/160749?hl=en

14Aug/13Off

Changing Chromebook Screen Brightness

Shortcut keys

These keys appear at the top of Chromebook keyboards. If you're using a Windows keyboard with your Chromebook, the F keys at the top of the keyboard will work similarly to the keys below.

decrease brightness Decrease screen brightness (F6)
increase brightness Increase screen brightness (F7)

From: https://support.google.com/chromeos/answer/1047364?hl=en

14Aug/13Off

Google Cloud Print

Basic Information

  1. What is Google Cloud Print?
  2. What kind of printers can I print to using Google Cloud Print?
  3. How do I connect my printer to Google Cloud Print?
  4. Where can I print from?
  5. How do I share my printer?
  6. How do I rename my printers?
  7. What happens if my printer is offline?
  8. What happens if my user account is logged out on my Windows, Mac, or Linux computer?
  9. How many printers can I register?
  10. How can I reconnect a printer that I deleted?
  11. Who can see what I’m printing?
  12. How can I deploy Google Cloud Print at my company?
  13. How do I use the public printer features?

Ways to print

  1. How do I print to my Google Cloud Print printer?
  2. How do I print from Google Chrome?
  3. How do I print to my Android/iOS tablet or phone?
  4. How do I print from mobile Google Apps?
  5. How do I save files to Google Docs?
  6. How do I print a file stored on my computer?
  7. How do I print a file at FedEx Office?
  8. How do I use the Google Cloud Print app for Android?
  9. What is Google Cloud Printer?
  10. Why are the printer options disabled when I use the Google Cloud Printer?

Troubleshooting Google Cloud Print

  1. Why is my document not printing?
  2. Why can’t I print to my cloud printer from Chrome?
  3. Why are my documents stuck in the print queue?
  4. Why is the Google Cloud Print window blank or black?
  5. Why doesn't Google Cloud Print work on my corporate network?
  6. Why do I see a "Could not get printer information from HP" error?
  7. Why don't I see any printers on the Google Cloud Print management page?
  8. What does the print job status "Update required" mean?

Google Cloud Print for Developers

  1. How can I develop a Google cloud ready printer?
  2. How can I develop an application that integrates with Google Cloud Print?
  3. Is there any example code?

Google Cloud Print and your privacy

  1. What information is shared with Google when I use Google Cloud Print?
  2. Can you explain more about these three categories of information?
  3. Do you keep copies of all the documents I send to print?
  4. Does Google keep a record of what documents I have printed using Google Cloud Print?
  5. Can I delete records from my history of using Cloud Print?
  6. Does Google look at the contents of documents I send to print? Are they kept confidential?
  7. Where can I learn more about how Google treats my personal information?

Basic Information

  1. What is Google Cloud Print?

    Google Cloud Print is a new technology that connects your printers to the web. Using Google Cloud Print, you can make your home and work printers available to you and anyone you choose, from the applications you use every day. Google Cloud Print works on your phone, tablet, Chrome device, PC, and any other web-connected device you want to print from.

  2. What kind of printers can I print to using Google Cloud Print?

    Google Cloud Print can print to Cloud Ready printers, which connect directly to the web and don’t require a PC to setup. Google Cloud Print can also connect to existing (classic) printers that are plugged into a Windows, Mac, or Linux computer with Internet access, using the Google Cloud Print connector in Google Chrome.

  3. How do I connect my printer to Google Cloud Print?

  4. Where can I print from?

    We’re working to provide Google Cloud Print integration with many Google products and services, the first of which are Chrome OSChromeGmail for mobile, and Google Docs for mobile. You can also print to 3rd-party native mobile apps on the Android and iOS platforms. See applications that allow you to print to Google Cloud Print.

    You can also try the Google Cloud Print app for Android, so you can not only submit print jobs to connected cloud-ready printers, but also control printer options and manage print jobs right from your mobile device.

  5. How do I share my printer?

    You can let your friends use any printer you connected to Google Cloud Print, as long as they also have Google Accounts. Follow these steps to manage your printer's sharing permissions:

    1. Visit the Google Cloud Print management page.
    2. Click the Printers on the left side.
    3. Select the printer that you want to share.
    4. Click the Share button.
      • When you share printers, you'll share printer names so choose a descriptive name when setting up your printer for the first time.
    5. In the dialog that appears, enter the email address for the person or Google Group you want to share with.
    6. Click Share.

    Your friend will receive an email notification. To disable sharing, follow the steps above to open the Sharing dialog for the printer and edit the user list.

    Sharing your printer with a group of friends

    Want to share your printer with a group of friends? First, you'll need to set up a Google Group. Once you've set up the group and invited all your friends, follow the instructions above to share the printer. If you've shared a printer with a group and you're the group owner, you're all done -- group members can now access the printer as long as they have a Google Account. If you're not the group owner, a request will appear for the group owner the next time they go to their Google Cloud Print management page. Once they approve the request, group members can access the printer.

    Don't see the printer?

    If you don't see a printer, try these tips below.

    • Refresh your printer list.
    • Check with the printer owner or group owner. Remember, the owner controls printer permissions.

     

    If you're sharing multiple printers with the same group, the group owner can wait until all sharing requests have been made and accept all requests at once to avoid accepting each request individually.
  6. How do I rename my printers?

    If you're the owner of a printer, you can rename your printer by following these steps:

    1. Visit the Google Cloud Print management page and click Printers.
    2. Choose the printer you want to rename and click Rename.
    3. Edit the name of your printer and click on Rename.
  7. What happens if my printer is offline?

    If your printer can’t be reached at the time you submit your print job (e.g. the computer running the Google Cloud Print connector is turned off, or your Cloud Ready printer is disconnected), your job will wait in the print queue in the cloud. Your printer will download and print the job normally as soon as it comes back online.

  8. What happens if my user account is logged out on my Windows, Mac, or Linux computer?

    For your classic printer to be connected to the Google cloud, you must be logged into the user account you used to enable the Google Cloud Print connector on your Windows, Mac, or Linux computer. Your print requests will be saved and fetched normally when you log back in.

  9. How many printers can I register?

    You can connect any number of printers that you like to Google Cloud Print.

  10. How can I reconnect a printer that I deleted?

    If you delete your printer by mistake or change your mind later, you can re-connect the printer (including printers on your local device) by following the instructions below.

  11. Who can see what I’m printing?

    Google Cloud Print jobs are submitted and retrieved over a secure connection (https), and are available only to you and to the printer you submitted the job to.

  12. How can I deploy Google Cloud Print at my company?

    There are a few different approaches to deployment in a corporate or educational environment. To explore available options and tools, see the Business Overview for Google Cloud Print.

  13. How do I use the public printer features?

    If you'd like to share a printer publicly (for example, if you own a coffee shop and would like to provide a printer for patrons to use), you can do so in just a few steps:

    1. From the Google Cloud Print management page, select the printer you'd like to share. Remember, users will be able to see the name of your printer when they access it.
    2. Click the Share button.
    3. In the window that opens, click the Change link.
    4. From here, select the radio button marked Anyone with the link has access to the printer.
    5. Click Save.

    The above procedure will allow you to share a link giving people access to the printer. All they need is the link listed in the "Link to share" box.

    The link to share the printer can be long, so you may want to use a URL shortener like goo.gl.

    If you select a printer and click the Share button, you can also set the maximum number of pages per day that users can print, called the public printing quota. This is set to 15 pages per day by default, but can be adjusted to another amount or unlimited (no printing restrictions).

Ways to print

  1. How do I print to my Google Cloud Print printer?

    The steps you take to print will vary from application to application. Find applications that allow you to print to Google Cloud Print.

  2. How do I print from Google Chrome?

    Click the Chrome menu from your browser's toolbar and select Print to print the webpage you are viewing (you can also use the keyboard shortcut Ctrl+P). In the "Destination" section, click Change and choose your printer from the Google Cloud Print section.

    To learn about printing on your Chrome device, visit the Chrome Device Help Center. If you administer Chrome devices for your organization, learn more aboutconfiguring printers in the Chrome devices for Business and Education Help Center.

  3. How do I print to my Android/iOS tablet or phone?

    To send a print job from your computer to your tablet or phone, install Chrome for Mobile on your Android/iOS device and sign in with your Google Account. You'll see your mobile device listed as a printer in your Google Cloud Print dialogue. Just select your mobile device and your print job will be sent over. You can also share your mobile device with other users just like you would share a printer.

  4. How do I print from mobile Google Apps?

    On mobile Google Apps (like Gmail and Docs), click the menu in the top right corner and select Print. For printing with Google Docs, visit the Google Docs Help Center. For more information, visit the Google Mobile Help Center.

  5. How do I save files to Google Docs?

    Want to save a copy but don't want to print it out? You can easily save documents, like flight itineraries or purchase confirmations, as a PDF file in Google Docs. To save documents as PDF files, open your list of printers and select Save to Google Docs. If you don't see this printer listed, search for [ Docs ] or [ PDF ] to find the printer. Once you've selected the printer, your document will be instantly converted to a PDF and saved in your Google Docs account where you can view or download a copy at any time.

  6. How do I print a file stored on my computer?

    Quickly print a file from your computer by following the instructions below:

    1. Visit the Google Cloud Print management page and click the Print button.
    2. Choose Upload file to print.
    3. Click on Select a file from my computer.
    4. Select the file you want to print and click on the Open button.
    5. Choose your printer and click the Print button.
  7. How do I print a file at FedEx Office?

    Forgot to print a document before you left the house? Need to print out multiple 2-sided copies? Need to print a document that's 11" x 17"? You can print documents directly at FedEx Office (US locations only), by following these steps:

    1. From your Chrome device: Press Ctrl+P >choose Search for additional printers > select Print to FedEx Office.
      From Chrome: Ctrl+P, choose Google Cloud Print from the destination, selectPrint, and then select Print to FedEx Office.
    2. You’ll be asked to share your email address with FedEx Office and agree to the FedEx Office terms of use. If any issues occur with your print job, FedEx Office will notify you via email. Check the box “I agree” and click on the Print button.
    3. A notification box appears with a FedEx Office code that is available for use immediately and valid for up to 10 days. Use this code to pick up your document from any FedEx Office location. When you pick up your document at FedEx Office, you'll have the chance to customize your document in a number of ways. Some examples are printing larger sizes, double sided printing, printing select pages, and printing in color or black and white.
    Didn’t write down your FedEx Office code? Google Cloud Print will send you an email with your code. You can also get your code by opening up the Google Cloud Print management page, selecting your print jobs, and clicking Details. Your code will appear in the right hand panel.
  8. How do I use the Google Cloud Print app for Android?

    The available Google Cloud Print app for Android makes it easy to manage your print jobs, even across multiple accounts. You'll be able to print documents to any cloud-ready printers you've added to your Google account, but you'll also be able to control printer options and review previously-submitted print jobs right from your mobile device.

    Install and open the app: Once you've installed the app, simply open it by touching the Google Cloud Print icon.

    Manage print jobs: When the app opens, you'll be shown a list of submitted print jobs. To delete a queued or printed job, touch and hold the job to select it. When you're in this selection mode, you can select multiple jobs to delete.

    Switch accounts: You'll see the print jobs for the account that is indicated at the top of the screen. To view print jobs or printers for a different Google account, just touch the header to switch between them.

    Submit a new print job: There are a couple of ways you can use the Google Cloud Print app to print. First, you can use the "Share" or "Send" button from a different app (like Chrome for Android) and selecting Cloud Print. Alternatively, you can print directly from the app by touching the Print icon at the top of the screen that looks like a printer. Once you've selected the file you'd like to print, you can select the printer you'd like to send your print job to.

    Manage printer options: After you've selected your printer, you'll be able to adjust settings like printing in color or black-and-white, paper size, and DPI using the pull-down options.

    About notifications: Once you've submitted the print job, you'll get a confirmation in the form of a notification. Touching the notification will take you back to the Cloud Print app to view the current job status.

  9. What is Google Cloud Printer?

    Google Cloud Printer allows you to use Google Cloud Print from applications on Windows like Adobe Reader in the same way you use local printers. After it's installed, print from any application the same way you usually would, then selectGoogle Cloud Printer as your printer. A new dialog will appear to select which printer in your Google account to use, and your printing options. Learn more or install the Google Cloud Printer here.

  10. Why are the printer options disabled when I use the Google Cloud Printer?

    The Google Cloud Printer doesn't accept options from the Windows print dialog, because they may not be compatible with the cloud printer you select. Instead, you can select print options in the Cloud Print dialog that appears after selecting which cloud printer to use.

Troubleshooting Google Cloud Print

  1. Why is my document not printing?

    • Make sure your Google Cloud Print connector is running on a computer with Mac, Windows, or Linux.
    • If you're using Windows XP, make sure you also have the Windows XP Service Pack 3 (SP3) installed.
    • Confirm that the computer connected to your printer is powered on and that you are logged in.
  2. Why can’t I print to my cloud printer from Chrome?

    To print directly from your Chrome browser, make sure you're running the latest version of Google Chrome.

  3. Why are my documents stuck in the print queue?

    If your documents are stuck in the print queue, try these tips below to solve this issue.

    If you're using a classic printer...

    • Make sure your Google Cloud Print connector is running on a computer that is turned on and using the latest version of Google Chrome.
    • Make sure your printer is on and connected to the computer running the Google Cloud Print connector.
    • Make sure you're printing to the correct printer. Sometimes, there may be duplicate printers shown.
    • In Google Chrome, select Settings and click the Show advanced settings link. In the "Google Cloud Print" section, click Sign out of Google Cloud Print. Visit the Google Cloud Print management page and click on Printers. Delete any duplicate printers (printers with the exact same name) and then sign in to Google Cloud Print again.

    If you're using a cloud ready printer...

  4. Why is the Google Cloud Print window blank or black?

    If you have an extension installed, such as Ask Toolbar, it may cause issues with Google Cloud Print. Try disabling your extensions one by one to see if a particular extension is causing the problem. To disable an extension, click the Chrome menu on the browser toolbar > Tools > Extensions. Once you've disabled an extension, try printing your document again.

  5. Why doesn't Google Cloud Print work on my corporate network?

    If you're using a restricted or corporate network, Google Cloud Print may not work properly. For example, your documents may get stuck in the print queue and won't print until you restart the computer that has the connector enabled.

    If you're an IT administrator and interested in setting up Google Cloud Print for your corporation, contact the Google Cloud Print developers group.

  6. Why do I see a "Could not get printer information from HP" error?

    If you see a "'Could not get printer information from HP" error, you've probably already registered your HP ePrint printer with another account. To resolve this issue, you can follow any one of the steps below.

    • Unregister the printer with the original account and register it with a new account.
    • Share the printer from the original account to your new account.
    • Request a new email address from HP and re-register your printer.
  7. Why don't I see any printers on the Google Cloud Print management page?

    If you don't see any printers listed on the Google Cloud Print management page, try these troubleshooting tips below.

    • Make sure you're signed in to the same account on your Google Cloud Print management page and the Google Cloud Print connector in Google Chrome.
    • Make sure you have local printers available. In other words, your printers should be installed on the computer with the Google Cloud Print connector.
    • Verify you're on the latest OS version on your Chrome device, Mac, or Windows machine.
    • Sign out and sign back in to the Google Cloud Print connector.
    • Verify the computer with the Google Cloud Print connector is on and running.
    • Make sure that your printer driver is up-to-date. If your printer driver is outdated, install the latest version from your manufacturer's website.
  8. What does the print job status "Update required" mean?

    Some Epson Cloud Ready printers may experience problems due to a recent change to Google Cloud Print. If your printer is affected, your print jobs will display the status "Update required" in the Cloud Print Management page.

    To resolve this issue, follow these instructions to update your printer to the latest firmware and re-enable Google Cloud Print.

Google Cloud Print for Developers

  1. How can I develop a Google cloud ready printer?

    For a step-by-step guide to developing printers that integrate with Google Cloud Print, check out the tutorial available on our codesite.

  2. How can I develop an application that integrates with Google Cloud Print?

    If you are an application developer looking to enable Google Cloud Print in your web, mobile, or native app, check out the tutorial available on our codesite.

  3. Is there any example code?

    The Google Cloud Print connector in Chrome is open-source and available for review. Sorry, we're unable to offer support to teams looking to build or compile Chromium or Chromium OS beyond what is publicly available in the developer forums.

    Sample code relevant to both application developers and printer makers is also available on our codesite.

Google Cloud Print and your privacy

  1. What information is shared with Google when I use Google Cloud Print?

    There are three categories of information shared with Google when you use Google Cloud Print - information about the jobs you send for printing, the documents themselves, and server logs created from each request you make to the Google Cloud Print service.

  2. Can you explain more about these three categories of information?

    • Of course. Google keeps information about the print job in question (the job title, the printer you sent it to, printer status information) as a record, along with your Google Account ID. We need this information in order to process the jobs you send for printing, and to allow you (and only you) to view and edit your printing history through the Google Cloud Print dashboard.
    • Google also keeps a copy of each document you send for printing - but only for so long as the printing job is active and not complete. We have to do this to make sure your document gets printed. Once the job is complete, the document is deleted from our servers.
    • Finally, our servers also keep logs of the requests made by all of the Google Cloud Print users. These are routine server logs and do not contain any personal information. You can read more about how Google treats server log data.
  3. Do you keep copies of all the documents I send to print?

    Yes, but only for so long as the printing job is active and not complete. We have to do this to make sure your document gets printed. Once the job is complete, the document is deleted from our servers.

  4. Does Google keep a record of what documents I have printed using Google Cloud Print?

    Yes. Google keeps information about the print job in question (the job title, the printer you sent it to, printer status information) as a record, along with your Google Account ID. We need this information in order to process the jobs you send for printing, and to allow you to view and edit your printing history through the Google Cloud Print dashboard.

  5. Can I delete records from my history of using Cloud Print?

    Absolutely. You can see and edit these records through the Google Cloud Print dashboard at any time.

  6. Does Google look at the contents of documents I send to print? Are they kept confidential?

    Documents you send to print are your personal information and are kept strictly confidential. Google does not access the documents you print for any purpose other than to improve printing.

  7. Where can I learn more about how Google treats my personal information?

    Your use of the Google Cloud Print service is covered under the Google Privacy Policy. If you’d like to learn more about Google’s commitment to your privacy and protecting your personal information, please take a look at the resources on our Privacy Center.

     

    From:

    Basic Information

    1. What is Google Cloud Print?
    2. What kind of printers can I print to using Google Cloud Print?
    3. How do I connect my printer to Google Cloud Print?
    4. Where can I print from?
    5. How do I share my printer?
    6. How do I rename my printers?
    7. What happens if my printer is offline?
    8. What happens if my user account is logged out on my Windows, Mac, or Linux computer?
    9. How many printers can I register?
    10. How can I reconnect a printer that I deleted?
    11. Who can see what I’m printing?
    12. How can I deploy Google Cloud Print at my company?
    13. How do I use the public printer features?

    Ways to print

    1. How do I print to my Google Cloud Print printer?
    2. How do I print from Google Chrome?
    3. How do I print to my Android/iOS tablet or phone?
    4. How do I print from mobile Google Apps?
    5. How do I save files to Google Docs?
    6. How do I print a file stored on my computer?
    7. How do I print a file at FedEx Office?
    8. How do I use the Google Cloud Print app for Android?
    9. What is Google Cloud Printer?
    10. Why are the printer options disabled when I use the Google Cloud Printer?

    Troubleshooting Google Cloud Print

    1. Why is my document not printing?
    2. Why can’t I print to my cloud printer from Chrome?
    3. Why are my documents stuck in the print queue?
    4. Why is the Google Cloud Print window blank or black?
    5. Why doesn't Google Cloud Print work on my corporate network?
    6. Why do I see a "Could not get printer information from HP" error?
    7. Why don't I see any printers on the Google Cloud Print management page?
    8. What does the print job status "Update required" mean?

    Google Cloud Print for Developers

    1. How can I develop a Google cloud ready printer?
    2. How can I develop an application that integrates with Google Cloud Print?
    3. Is there any example code?

    Google Cloud Print and your privacy

    1. What information is shared with Google when I use Google Cloud Print?
    2. Can you explain more about these three categories of information?
    3. Do you keep copies of all the documents I send to print?
    4. Does Google keep a record of what documents I have printed using Google Cloud Print?
    5. Can I delete records from my history of using Cloud Print?
    6. Does Google look at the contents of documents I send to print? Are they kept confidential?
    7. Where can I learn more about how Google treats my personal information?

    Basic Information

    1. What is Google Cloud Print?

      Google Cloud Print is a new technology that connects your printers to the web. Using Google Cloud Print, you can make your home and work printers available to you and anyone you choose, from the applications you use every day. Google Cloud Print works on your phone, tablet, Chrome device, PC, and any other web-connected device you want to print from.

    2. What kind of printers can I print to using Google Cloud Print?

      Google Cloud Print can print to Cloud Ready printers, which connect directly to the web and don’t require a PC to setup. Google Cloud Print can also connect to existing (classic) printers that are plugged into a Windows, Mac, or Linux computer with Internet access, using the Google Cloud Print connector in Google Chrome.

    3. How do I connect my printer to Google Cloud Print?

    4. Where can I print from?

      We’re working to provide Google Cloud Print integration with many Google products and services, the first of which are Chrome OSChromeGmail for mobile, and Google Docs for mobile. You can also print to 3rd-party native mobile apps on the Android and iOS platforms. See applications that allow you to print to Google Cloud Print.

      You can also try the Google Cloud Print app for Android, so you can not only submit print jobs to connected cloud-ready printers, but also control printer options and manage print jobs right from your mobile device.

    5. How do I share my printer?

      You can let your friends use any printer you connected to Google Cloud Print, as long as they also have Google Accounts. Follow these steps to manage your printer's sharing permissions:

      1. Visit the Google Cloud Print management page.
      2. Click the Printers on the left side.
      3. Select the printer that you want to share.
      4. Click the Share button.
        • When you share printers, you'll share printer names so choose a descriptive name when setting up your printer for the first time.
      5. In the dialog that appears, enter the email address for the person or Google Group you want to share with.
      6. Click Share.

      Your friend will receive an email notification. To disable sharing, follow the steps above to open the Sharing dialog for the printer and edit the user list.

      Sharing your printer with a group of friends

      Want to share your printer with a group of friends? First, you'll need to set up a Google Group. Once you've set up the group and invited all your friends, follow the instructions above to share the printer. If you've shared a printer with a group and you're the group owner, you're all done -- group members can now access the printer as long as they have a Google Account. If you're not the group owner, a request will appear for the group owner the next time they go to their Google Cloud Print management page. Once they approve the request, group members can access the printer.

      Don't see the printer?

      If you don't see a printer, try these tips below.

      • Refresh your printer list.
      • Check with the printer owner or group owner. Remember, the owner controls printer permissions.

       

      If you're sharing multiple printers with the same group, the group owner can wait until all sharing requests have been made and accept all requests at once to avoid accepting each request individually.
    6. How do I rename my printers?

      If you're the owner of a printer, you can rename your printer by following these steps:

      1. Visit the Google Cloud Print management page and click Printers.
      2. Choose the printer you want to rename and click Rename.
      3. Edit the name of your printer and click on Rename.
    7. What happens if my printer is offline?

      If your printer can’t be reached at the time you submit your print job (e.g. the computer running the Google Cloud Print connector is turned off, or your Cloud Ready printer is disconnected), your job will wait in the print queue in the cloud. Your printer will download and print the job normally as soon as it comes back online.

    8. What happens if my user account is logged out on my Windows, Mac, or Linux computer?

      For your classic printer to be connected to the Google cloud, you must be logged into the user account you used to enable the Google Cloud Print connector on your Windows, Mac, or Linux computer. Your print requests will be saved and fetched normally when you log back in.

    9. How many printers can I register?

      You can connect any number of printers that you like to Google Cloud Print.

    10. How can I reconnect a printer that I deleted?

      If you delete your printer by mistake or change your mind later, you can re-connect the printer (including printers on your local device) by following the instructions below.

    11. Who can see what I’m printing?

      Google Cloud Print jobs are submitted and retrieved over a secure connection (https), and are available only to you and to the printer you submitted the job to.

    12. How can I deploy Google Cloud Print at my company?

      There are a few different approaches to deployment in a corporate or educational environment. To explore available options and tools, see the Business Overview for Google Cloud Print.

    13. How do I use the public printer features?

      If you'd like to share a printer publicly (for example, if you own a coffee shop and would like to provide a printer for patrons to use), you can do so in just a few steps:

      1. From the Google Cloud Print management page, select the printer you'd like to share. Remember, users will be able to see the name of your printer when they access it.
      2. Click the Share button.
      3. In the window that opens, click the Change link.
      4. From here, select the radio button marked Anyone with the link has access to the printer.
      5. Click Save.

      The above procedure will allow you to share a link giving people access to the printer. All they need is the link listed in the "Link to share" box.

      The link to share the printer can be long, so you may want to use a URL shortener like goo.gl.

      If you select a printer and click the Share button, you can also set the maximum number of pages per day that users can print, called the public printing quota. This is set to 15 pages per day by default, but can be adjusted to another amount or unlimited (no printing restrictions).

    Ways to print

    1. How do I print to my Google Cloud Print printer?

      The steps you take to print will vary from application to application. Find applications that allow you to print to Google Cloud Print.

    2. How do I print from Google Chrome?

      Click the Chrome menu from your browser's toolbar and select Print to print the webpage you are viewing (you can also use the keyboard shortcut Ctrl+P). In the "Destination" section, click Change and choose your printer from the Google Cloud Print section.

      To learn about printing on your Chrome device, visit the Chrome Device Help Center. If you administer Chrome devices for your organization, learn more aboutconfiguring printers in the Chrome devices for Business and Education Help Center.

    3. How do I print to my Android/iOS tablet or phone?

      To send a print job from your computer to your tablet or phone, install Chrome for Mobile on your Android/iOS device and sign in with your Google Account. You'll see your mobile device listed as a printer in your Google Cloud Print dialogue. Just select your mobile device and your print job will be sent over. You can also share your mobile device with other users just like you would share a printer.

    4. How do I print from mobile Google Apps?

      On mobile Google Apps (like Gmail and Docs), click the menu in the top right corner and select Print. For printing with Google Docs, visit the Google Docs Help Center. For more information, visit the Google Mobile Help Center.

    5. How do I save files to Google Docs?

      Want to save a copy but don't want to print it out? You can easily save documents, like flight itineraries or purchase confirmations, as a PDF file in Google Docs. To save documents as PDF files, open your list of printers and select Save to Google Docs. If you don't see this printer listed, search for [ Docs ] or [ PDF ] to find the printer. Once you've selected the printer, your document will be instantly converted to a PDF and saved in your Google Docs account where you can view or download a copy at any time.

    6. How do I print a file stored on my computer?

      Quickly print a file from your computer by following the instructions below:

      1. Visit the Google Cloud Print management page and click the Print button.
      2. Choose Upload file to print.
      3. Click on Select a file from my computer.
      4. Select the file you want to print and click on the Open button.
      5. Choose your printer and click the Print button.
    7. How do I print a file at FedEx Office?

      Forgot to print a document before you left the house? Need to print out multiple 2-sided copies? Need to print a document that's 11" x 17"? You can print documents directly at FedEx Office (US locations only), by following these steps:

      1. From your Chrome device: Press Ctrl+P >choose Search for additional printers > select Print to FedEx Office.
        From Chrome: Ctrl+P, choose Google Cloud Print from the destination, selectPrint, and then select Print to FedEx Office.
      2. You’ll be asked to share your email address with FedEx Office and agree to the FedEx Office terms of use. If any issues occur with your print job, FedEx Office will notify you via email. Check the box “I agree” and click on the Print button.
      3. A notification box appears with a FedEx Office code that is available for use immediately and valid for up to 10 days. Use this code to pick up your document from any FedEx Office location. When you pick up your document at FedEx Office, you'll have the chance to customize your document in a number of ways. Some examples are printing larger sizes, double sided printing, printing select pages, and printing in color or black and white.
      Didn’t write down your FedEx Office code? Google Cloud Print will send you an email with your code. You can also get your code by opening up the Google Cloud Print management page, selecting your print jobs, and clicking Details. Your code will appear in the right hand panel.
    8. How do I use the Google Cloud Print app for Android?

      The available Google Cloud Print app for Android makes it easy to manage your print jobs, even across multiple accounts. You'll be able to print documents to any cloud-ready printers you've added to your Google account, but you'll also be able to control printer options and review previously-submitted print jobs right from your mobile device.

      Install and open the app: Once you've installed the app, simply open it by touching the Google Cloud Print icon.

      Manage print jobs: When the app opens, you'll be shown a list of submitted print jobs. To delete a queued or printed job, touch and hold the job to select it. When you're in this selection mode, you can select multiple jobs to delete.

      Switch accounts: You'll see the print jobs for the account that is indicated at the top of the screen. To view print jobs or printers for a different Google account, just touch the header to switch between them.

      Submit a new print job: There are a couple of ways you can use the Google Cloud Print app to print. First, you can use the "Share" or "Send" button from a different app (like Chrome for Android) and selecting Cloud Print. Alternatively, you can print directly from the app by touching the Print icon at the top of the screen that looks like a printer. Once you've selected the file you'd like to print, you can select the printer you'd like to send your print job to.

      Manage printer options: After you've selected your printer, you'll be able to adjust settings like printing in color or black-and-white, paper size, and DPI using the pull-down options.

      About notifications: Once you've submitted the print job, you'll get a confirmation in the form of a notification. Touching the notification will take you back to the Cloud Print app to view the current job status.

    9. What is Google Cloud Printer?

      Google Cloud Printer allows you to use Google Cloud Print from applications on Windows like Adobe Reader in the same way you use local printers. After it's installed, print from any application the same way you usually would, then selectGoogle Cloud Printer as your printer. A new dialog will appear to select which printer in your Google account to use, and your printing options. Learn more or install the Google Cloud Printer here.

    10. Why are the printer options disabled when I use the Google Cloud Printer?

      The Google Cloud Printer doesn't accept options from the Windows print dialog, because they may not be compatible with the cloud printer you select. Instead, you can select print options in the Cloud Print dialog that appears after selecting which cloud printer to use.

    Troubleshooting Google Cloud Print

    1. Why is my document not printing?

      • Make sure your Google Cloud Print connector is running on a computer with Mac, Windows, or Linux.
      • If you're using Windows XP, make sure you also have the Windows XP Service Pack 3 (SP3) installed.
      • Confirm that the computer connected to your printer is powered on and that you are logged in.
    2. Why can’t I print to my cloud printer from Chrome?

      To print directly from your Chrome browser, make sure you're running the latest version of Google Chrome.

    3. Why are my documents stuck in the print queue?

      If your documents are stuck in the print queue, try these tips below to solve this issue.

      If you're using a classic printer...

      • Make sure your Google Cloud Print connector is running on a computer that is turned on and using the latest version of Google Chrome.
      • Make sure your printer is on and connected to the computer running the Google Cloud Print connector.
      • Make sure you're printing to the correct printer. Sometimes, there may be duplicate printers shown.
      • In Google Chrome, select Settings and click the Show advanced settings link. In the "Google Cloud Print" section, click Sign out of Google Cloud Print. Visit the Google Cloud Print management page and click on Printers. Delete any duplicate printers (printers with the exact same name) and then sign in to Google Cloud Print again.

      If you're using a cloud ready printer...

    4. Why is the Google Cloud Print window blank or black?

      If you have an extension installed, such as Ask Toolbar, it may cause issues with Google Cloud Print. Try disabling your extensions one by one to see if a particular extension is causing the problem. To disable an extension, click the Chrome menu on the browser toolbar > Tools > Extensions. Once you've disabled an extension, try printing your document again.

    5. Why doesn't Google Cloud Print work on my corporate network?

      If you're using a restricted or corporate network, Google Cloud Print may not work properly. For example, your documents may get stuck in the print queue and won't print until you restart the computer that has the connector enabled.

      If you're an IT administrator and interested in setting up Google Cloud Print for your corporation, contact the Google Cloud Print developers group.

    6. Why do I see a "Could not get printer information from HP" error?

      If you see a "'Could not get printer information from HP" error, you've probably already registered your HP ePrint printer with another account. To resolve this issue, you can follow any one of the steps below.

      • Unregister the printer with the original account and register it with a new account.
      • Share the printer from the original account to your new account.
      • Request a new email address from HP and re-register your printer.
    7. Why don't I see any printers on the Google Cloud Print management page?

      If you don't see any printers listed on the Google Cloud Print management page, try these troubleshooting tips below.

      • Make sure you're signed in to the same account on your Google Cloud Print management page and the Google Cloud Print connector in Google Chrome.
      • Make sure you have local printers available. In other words, your printers should be installed on the computer with the Google Cloud Print connector.
      • Verify you're on the latest OS version on your Chrome device, Mac, or Windows machine.
      • Sign out and sign back in to the Google Cloud Print connector.
      • Verify the computer with the Google Cloud Print connector is on and running.
      • Make sure that your printer driver is up-to-date. If your printer driver is outdated, install the latest version from your manufacturer's website.
    8. What does the print job status "Update required" mean?

      Some Epson Cloud Ready printers may experience problems due to a recent change to Google Cloud Print. If your printer is affected, your print jobs will display the status "Update required" in the Cloud Print Management page.

      To resolve this issue, follow these instructions to update your printer to the latest firmware and re-enable Google Cloud Print.

    Google Cloud Print for Developers

    1. How can I develop a Google cloud ready printer?

      For a step-by-step guide to developing printers that integrate with Google Cloud Print, check out the tutorial available on our codesite.

    2. How can I develop an application that integrates with Google Cloud Print?

      If you are an application developer looking to enable Google Cloud Print in your web, mobile, or native app, check out the tutorial available on our codesite.

    3. Is there any example code?

      The Google Cloud Print connector in Chrome is open-source and available for review. Sorry, we're unable to offer support to teams looking to build or compile Chromium or Chromium OS beyond what is publicly available in the developer forums.

      Sample code relevant to both application developers and printer makers is also available on our codesite.

    Google Cloud Print and your privacy

    1. What information is shared with Google when I use Google Cloud Print?

      There are three categories of information shared with Google when you use Google Cloud Print - information about the jobs you send for printing, the documents themselves, and server logs created from each request you make to the Google Cloud Print service.

    2. Can you explain more about these three categories of information?

      • Of course. Google keeps information about the print job in question (the job title, the printer you sent it to, printer status information) as a record, along with your Google Account ID. We need this information in order to process the jobs you send for printing, and to allow you (and only you) to view and edit your printing history through the Google Cloud Print dashboard.
      • Google also keeps a copy of each document you send for printing - but only for so long as the printing job is active and not complete. We have to do this to make sure your document gets printed. Once the job is complete, the document is deleted from our servers.
      • Finally, our servers also keep logs of the requests made by all of the Google Cloud Print users. These are routine server logs and do not contain any personal information. You can read more about how Google treats server log data.
    3. Do you keep copies of all the documents I send to print?

      Yes, but only for so long as the printing job is active and not complete. We have to do this to make sure your document gets printed. Once the job is complete, the document is deleted from our servers.

    4. Does Google keep a record of what documents I have printed using Google Cloud Print?

      Yes. Google keeps information about the print job in question (the job title, the printer you sent it to, printer status information) as a record, along with your Google Account ID. We need this information in order to process the jobs you send for printing, and to allow you to view and edit your printing history through the Google Cloud Print dashboard.

    5. Can I delete records from my history of using Cloud Print?

      Absolutely. You can see and edit these records through the Google Cloud Print dashboard at any time.

    6. Does Google look at the contents of documents I send to print? Are they kept confidential?

      Documents you send to print are your personal information and are kept strictly confidential. Google does not access the documents you print for any purpose other than to improve printing.

    7. Where can I learn more about how Google treats my personal information?

      Your use of the Google Cloud Print service is covered under the Google Privacy Policy. If you’d like to learn more about Google’s commitment to your privacy and protecting your personal information, please take a look at the resources on our Privacy Center.

       

      From: https://support.google.com/cloudprint/?hl=en

14Aug/13Off

GMail Filters and Labels

Labels: A More Powerful and Flexible Folder Alternative

Labels

Think of Gmail Labels like old-school folders, only far more powerful. Like folders, you can move messages into and out of Labels, but you can also apply multiple Labels to any given message. While Outlook would balk at putting the same message in your Work, New Project, Action and Expenses folders -- forcing you to strictly sort your e-mail -- Gmail can add all four labels to a message without any trouble.

We've spent far too much time thinking about this (so you don't have to), but we opt for a two-tier label system: one based on importance and the other on context. There are countless philosophies for labeling, so find something that works for you. (Type, sender, to-do list and importance are a few ways people organize their mail.) Switched staff works on an Action-Pending-Archives rubric, to decide how to handle a correspondence. Labeling an item as "action" means it needs our attention -- an RSVP, an appointment, responding to someone. We set up an Action label, if you will, for anything we need to act on. Next is a Pending label for things we want to keep visible, but don't necessarily need to be dealt with immediately. After that, everything gets sent to the Archives. Archives is a brilliant aspect of Gmail; with so much room, you can send info to the Archive attic, hidden permanently but never deleted.

labels and colorsThe next set of labels helps to sort by type and context. Create labels for Family, Friends and Work, and then break down other regular e-mail by Newsletters, Finances, Social Networks, etc. It's easy to go overboard, so take some time to consider the variety of e-mail you get, and focus on creating labels that are broad enough to capture and organize chunks (e.g. Receipts), without being too limiting (e.g. Receipts_October_2010).

Let's touch on one last bit of customization before moving on: colors. Adding color (left-click the square next to the label in Gmail's labels sidebar) can make your inbox easier to scan at a glance. Get your Action or Important labels to stand out by setting them as red or yellow. Contrast a cool color palate on Work-related tags with a warm one on family. We prefer a subtle pastel for Facebook, Twitter and other social updates, saving more intense tones for friends and finances.

Filters: Stress-Free Organizing

Gmail Filters

With your newly created labels in mind, let's move to Filters. Labels identify what will appear as what, but you're still going to have to manually add them to e-mail as it hits your inbox. This is where Gmail's filters are an enormous help; they'll sort, modify and label e-mail before it even appears in your inbox.

You'll need to do some e-mail soul searching here to gauge the importance of the messages flooding your inbox. Is your daily Gilt Groupe e-mail important? Is your college newsletter worth reading immediately? If not, send these straight to the archive with a tag. Then, you can revisit when you actually have the time. A filter can automatically label every newsletter you receive as a Newsletter, archive it and keep it set as Unread. This way, you won't be getting distracted with new message updates every time a newsletter hits. Because you can set messages to skip the inbox but stay unread, you can still keep track of how many unread missives you've got in the left rail. There's a lot here, so it's time to get creative.

Gmail offers six different search criteria to work with:

  • From:
  • To:
  • Subject:
  • Has the words:
  • Doesn't have:
  • Has attachment

and you've got eight actions that you can apply to these results:

  • Skip the Inbox (archive it)
  • Mark as read
  • Star it
  • Apply a label
  • Forward It
  • Delete It
  • Always mark as important (Priority Inbox)
  • Never mark as Important (Priority Inbox)

Gmail Filters 2To show the power of filters, let's start with Facebook friend requests. Click "create a filter" at the top of the Gmail page (next to "Search the Web"). Now, in the "Subject:" field, enter "wants to be friends on Facebook". Click next. Apply the appropriate actions. Set this filter up to automatically apply the Social label (or whatever you set up earlier) to every message with this subject. Select "Social" under "Apply a label," set to skip inbox, click Update Filter and Gmail will ask you if you want to apply it to all previous messages. Be careful; browse through the search results and make sure everything is displaying correctly before applying the actions to the results. Now, all of your Facebook friend requests are labeled Social, moved out of your inbox and you can deal with them on your own terms.

Next, try family. Gather the e-mail addresses from everyone in your family, create a filter that searches for any e-mails (add "OR" after every address to add multiple people) from familial contacts and labels it "Family." In just a few quick clicks, you can easily label thousands of e-mails spread over several years, without having to go in and manually label any individual e-mail.

What to Filter

Receipts 
With online grocery delivery, utility payments, Amazon, iTunes and countless other ways to spend money online, the e-mail receipt is inescapable. Look at the subjects and from: address on your receipts ('Your receipt' or 'Your Monthly Statement from...'), and build a smart filter that automatically labels all incoming receipts.

Newsletters and Mailing Lists
Label incoming newsletters, and then set them to bypass your inbox. Once you have time, you can pull up the Newsletter tag in the left rail, and read through your newest, uh, news.

Social Media Updates 
Grab the "from" address in your social network update e-mails and send the flood of Facebook and Twitter directly to the Archives. If you're worried about missing messages, set up special filters to keep direct messages or Facebook notes in your Inbox.

Movies, Recipes and Reminders
As much as we love sites like delicious and Yelp for bookmarking, we often opt to e-mail ourselves reminders. Set up special filters and reminders to catch and sort research, movies and recipes.

Attachments
Filters and labels can be combined to reveal all messages with attachments -- helpful for finding that recent PDF report or gathering all your large files in a single place.

Pro Tips

While many of these are far nerdier than others (e.g. Keyboard Commands), Gmail pro tips will help the geek in all of us .

Keyboard Shortcuts
Speed up your sorting and labeling with Keyboard Shortcuts. Head over to "General" under your Gmail settings, and turn on keyboard shortcuts. Press shift + ? to bring up a reminder for your options; now your fingers don't have to leave the comfort of the keyboard for moving through e-mail.

Multiple Inboxes (Google Labs)
Once you've got your Labels set up, Google Labs' Multiple Inboxes feature is amazingly helpful for letting you see, naturally, Multiple Inboxes. Set one up for e-mail you need to reply to, friend e-mail and anything else you'd like to regularly track.

Google calendar gadget (Google Labs)
A simple left sidebar plugin, this gadget pulls in a scrollable version of your Google Calendar.

Multiple Accounts (Google Labs) 
If you've got Gmail importing your work, home, ISP and personal e-mail accounts, set up filters and tags to help keep each account organized.

From: http://www.switched.com/2010/10/20/use-gmail-filters-and-labels-to-effortlessly-organize-your-e-mai/

14Aug/13Off

Organizing Google Drive

Organize your files

From https://support.google.com/drive/topic/2375076?hl=en&ref_topic=2799517

14Aug/13Off

How To Take a Screenshot On a Chromebook

Ctrlwindow switcher key Take a screenshot of your current page
CtrlShiftwindow switcher key Take a partial screenshot

 

From: https://support.google.com/chromeos/answer/177877?hl=en

14Aug/13Off

Uploading to Google Drive

Manually upload files and folders to Google Drive

Google Drive allows you to upload and store files in the cloud. You can manually upload both files and folders, including images and videos.

Customize your manual upload settings.

How to manually upload files

There are two ways to upload files to Google Drive:

Drag-and-drop file upload

You can drag-and-drop your files directly from your computer into your Google Drive.

 

This feature is available only in the latest versions of Chrome and Firefox. If you aren’t working in the latest version of Chrome or Firefox, you can click the Upload button and select Files... from the drop-down menu.

File upload

To manually select files from your computer to upload to Google Drive, follow these steps:

  1. In your Google Drive, click the Upload button and select Files... from the drop-down menu.
  2. Select the file you'd like to upload. To select multiple files, press Shift or Ctrl and click all the files to upload.
  3. Your file will appear in My Drive.

Manually upload folders

Uploading a folder can save you the time and hassle of uploading individual files from your computer to Google Drive. When you upload a folder, you'll also save the time it takes you to organize your files and documents into folders. You can upload one or more folders to Google Drive at a time. Individual files within that folder will be uploaded, and subfolder structure will be maintained.

  1. Click the Upload button and select Folder...
  2. Select one or more folders to upload. All files and sub-folders within that folder will also be uploaded.
  3. A box that indicates the progress of your folder upload, as well as a list of the files being uploaded, appears in the bottom right of your Google Drive.
  4. When you're done with your upload you can click the link to open the uploaded folder in Google Drive or close the box by clicking the x in the upper right of the box.

Commonly asked questions about manually uploading files and folders to Google Drive

Who can see the files I upload?

The default visibility setting for uploaded files is “Private.” Unless you change those settings or choose to share specific files, only you will be able to see the files you upload.

How big can an uploaded file or folder be?

An uploaded file can be up to 10 GB. If you’d like to convert a file to a Google documents, spreadsheets, or presentations format, the size limit depends on the file type. Learn more about the size limits of Google documents, spreadsheets, and presentations.

Can I share and collaborate on a file I upload?

You can share any uploaded file with another person. If you’ve converted that file to a Google documents, spreadsheets, or presentations format, you can also collaborate on that item in real time with other people.

From: https://support.google.com/drive/answer/2424368?hl=en&ref_topic=2375187

14Aug/13Off

Sharing a Google Folder

How to share

With Google Drive, you can share files — like documents, images, and PDFs — without having to email them as attachments. Sharing is as easy as indicating which email addresses or mailing lists should have access to a given file.

Share a file with an email address or mailing list

  1. Go to drive.google.com.
  2. Check the box next to the file or folder you'd like to share.
  3. Click the google drive share icon Share icon.
  4. Choose a visibility option: "Private," "Anyone with the link" or "Public on the web."visibility options
  5. Type the email addresses of the people you want to share with in the text box below "Add people." You can add a single person, a mailing list, or choose from your contacts.
  6. Choose the access level from the drop-down menu next to each collaborator: "Can view," "Can comment," or "Can edit."
  7. Click Share & save.
Sharing something with a mailing list? If you’re sharing with a group containing more than 200 members, don't skip notifying people by email. Your fellow mailing list members need to directly click the link in the email notification in order for a shared item to show up in their “Shared with me” folder.

Send a link to a shared file

If you’ve set a file or folder to "Anyone with the link" or "Public," you can send the link to another person and they’ll be able to access it.

  1. Go to drive.google.com.
  2. Check the box next to the file or folder you'd like to share.
  3. Click the Share icon google drive share icon.
  4. Copy the link at the top of the sharing settings.
  5. Send the link to another person or mailing list in an email or chat.

Send a file as an email attachment

Google Drive eliminates the need to send files as email attachments, but if you absolutely must, here's how:

  1. Open the file you'd like to share.
  2. Go to the File menu, and select Email as attachment....
  3. Select a file type from the drop-down menu.
  4. Enter the email addresses of the people to whom you'd like to send the file. If you'd like, you can also add a subject and a message.
  5. Click Send. Recipients will receive the file as a downloadable attachment in the format you've selected.

Tips for sharing in Google Drive

Notify people when you share something

Whenever you share something with someone, they’ll receive an email notification to let them know they have access and can retrieve what you shared the next time they sign into Google Drive. Prefer not to notify them? Uncheck the "Notify people via email" box.

Add lots of collaborators quickly by sharing with a Google Group

Rather than type your collaborators’ email addresses one-by-one, add an entire Google Group. Each member of that Google Group will have access to whatever you’ve shared, including people who are added to the group after you’ve shared something. This option isn’t available for mailing lists that aren’t Google Groups.

Share lots of files at once

If you want to share multiple items with your collaborators, move them into a folder and share the folder, with them. Since you’re sharing the folder, that’s their key to access. They’ll be able to access whatever’s stored there or lose access if you remove something that they don’t already have access to.

From: https://support.google.com/drive/answer/2494822?hl=en&ref_topic=2525251

5Apr/13Off

Chromebook: Setting date and time

Click the time in the lower right hand corner, then click Settings. About a third of the way down the page you will see the Date and Time section. Change the timezone there. There is no Save button. Close the tab and you will be good.

8Mar/13Off

Chromebook: Keyboard shortcuts

Keyboard shortcuts are combinations of keyboard strokes and clicks that you can use to perform specific actions. Knowing some of the shortcuts listed below can help save you time.

You can also press Ctrl+Alt+? whenever you're signed in on your Chrome device to see a map of these shortcuts directly on the screen.

Tabs and windows

Ctrl+N Open a new window
Ctrl+Shift+N Open a new window in incognito mode
Ctrl+T Open a new tab
Ctrl+O Open a file in the browser
Ctrl+Shift+Q Sign out of your Google Account on Chrome OS
Ctrl+W Close the current tab
Ctrl+Shift+W Close the current window
Ctrl+Shift+T Reopen the last tab you've closed. Google Chrome remembers the last 10 tabs you've closed.
Ctrl+1 through Ctrl+8 Go to the tab at the specified position in the window
Ctrl+9 Go to the last tab in the window
Alt+1 through Alt+8 Go to the window at the specified position
Alt+9 Go to the last window open
Ctrl+Tab Go to the next tab in the window
Ctrl+Shift+Tab Go to the previous tab in the window
Alt+Tab Go to the next window you have open
Alt+Shift+Tab Go to the previous window you have open
Click and hold the Back or Forward arrow in the browser toolbar See your browsing history for the tab
Backspace, or press Alt and the left arrow Go to previous page in your browsing history.
Shift+Backspace, or press Alt and the right arrow Go to the next page in your browsing history.
Press Ctrl and click a link Open the link in a new tab in the background
Press Ctrl+Shift and click a link Open the link in a new tab and switch to the newly opened tab
Press Shift and click a link Open the link in a new window
Drag a link to a tab Open the link in the tab
Drag a link to a blank area on the tab strip Open the link in a new tab
Type a URL in the address bar, then pressAlt+Enter Open the URL in a new tab
Press Esc while dragging a tab Return the tab to its original position
Ctrl+Shift+L Locks your screen

Page shortcuts

Press Alt and up arrow Page up
Press Alt and down arrow Page down
Space bar Scroll down the web page
Press Ctrl+Alt and up arrow Home
Press Ctrl+Alt and down arrow End
Ctrl+P Print your current page
Ctrl+S Save your current page
Ctrl+R Reload your current page
Ctrl+Shift+R Reload your current page without using cached content
Ctrl and + Zoom in on the page
Ctrl and - Zoom out on the page
Ctrl+0 Reset zoom level
Esc Stop the loading of your current page
Press Alt and click a link Open the link in a new tab in the background
Ctrl+D Save your current webpage as a bookmark
Ctrl+Shift+D Save all open pages in your current window as bookmarks in a new folder
Drag a link to bookmarks bar Save the link as a bookmark
Ctrl+F Open the find bar to search your current page
Ctrl+G or Enter Go to the next match for your input in the find bar
Ctrl+Shift+G orShift+Enter Go to the previous match for your input in the find bar
Ctrl+K or Ctrl+E Perform a search. Type a search term after the question mark in the address bar and press Enter.
Ctrl+Enter Add www. and .com to your input in the address bar and open the resulting URL
Ctrlwindow switcher key Take a screenshot of your current page
CtrlShiftwindow switcher key Take a partial screenshot
Ctrl+U View page source
Ctrl+Shift+I Toggle the display of the Developer Tools panel
Ctrl+Shift+J Toggle the display of the DOM Inspector

Browser settings

Ctrl+Shift+B Toggle the display of the bookmarks bar. Bookmarks appear on the New Tab page if the bar is hidden.
Ctrl+. Display hidden files in the Files app
Ctrl+H Open the History page
Ctrl+J Open the Downloads page
Shift+Esc Open the Task Manager
Ctrl+Alt+/ Open the list of available keyboard shortcuts
Ctrl+? Go to the Help Center
Ctrl+maximize key Configure monitor display
Shift+Alt+S Place focus on the status area in the top-right corner of the screen. Use the actions listed for Shift+Alt+T to move the focus.
Shift+Alt+T Place focus on the browser toolbar

  • Press Tab or the right arrow to focus on the next item in the toolbar
  • Press Shift+Tab or the left arrow to focus on the previous item in the toolbar
  • Press Ctrl+Alt and the up arrow to focus on the first item in the toolbar
  • Press Ctrl+Alt and the down arrow to focus on the last item in the toolbar
  • Press Space or Enter to activate buttons, including page actions and browser actions
  • Press Shift + increase volume key to open the context menu for the button (if available).
  • Press Esc to return focus to the page
Ctrl + left arrow keyor Ctrl + right arrow key Switches focus to the next keyboard-accessible pane. Panes include:

  • Status bar containing the time, network icon, and battery icon in the upper-right corner of the screen
  • Address bar
  • Bookmarks bar (if visible)
  • The main web content (including any infobars)
  • Downloads bar (if visible)
Alt+Shift+B Place focus on the bookmarks bar. Use the actions listed for Shift+Alt+T to move the focus.
Alt+E or Alt+F Open the Chrome menu on the browser toolbar
Ctrl+Alt+Z Enable or disable accessibility features if you're not signed in with a Google Account. If you're signed in, you can configure the accessibility feature on the Settings page.

Text editing

Ctrl+A Select everything on the page
Ctrl+L or Alt+D Select the content in the address bar
Press Ctrl+Shift and right arrow Select next word or letter
Press Ctrl+Shift and left arrow Select previous word or letter
Press Ctrl and right arrow Move to the end of the next word
Press Ctrl and left arrow Move to the start of the previous word
Press Alt and up arrow Page up
Press Alt and down arrow Page down
Press Ctrl+Alt and up arrow Home
Press Ctrl+Alt and down arrow End
Ctrl+C Copy selected content to the clipboard
Ctrl+V Paste content from the clipboard
Ctrl+Shift+V Paste content from the clipboard as plain text
Ctrl+X Cut
Ctrl+Backspace Delete the previous word
Alt+Backspace Delete the next letter (forward delete)
Ctrl+Z Undo your last action

 From: http://support.google.com/chromeos/bin/answer.py?hl=en&answer=183101&topic=2586070&ctx=topic
8Mar/13Off

Chromebook: Take a screenshot

Use the keyboard shortcuts below to take a screenshot.

Ctrlwindow switcher Take a screenshot of your current window
CtrlShiftoverview Take a partial screenshot by selecting the area you want to capture

Once you've finished taking a screenshot, you can then retrieve the image file in the Files app. To access the Files app,

click the apps list button  in the launcher, then click the Files icon.

From: http://support.google.com/chromeos/bin/answer.py?hl=en&answer=183089

 

4Mar/13Off

Organizing Google Drive (VIDEO)

Organizing Google Drive from Northside Prep Tech Dept on Vimeo.

This tutorial will show some basic ways of keeping your Google Drive organized.